Administrative assistant

Type: Full time position, 42.5 hours per week, with some early morning/late evening work.
Salary: £21,000 – £23,000
Start: ASAP

About us

Village Underground is a multidisciplinary venue presenting live concerts and electronic music events alongside theatre, performing arts and visual arts. Each year, VU has an attendance of over 150,000 people, stages more than 500 performances and works with more than 1500 artists.

EartH (Evolutionary Arts Hackney) is a multi–arts space for the 21st Century. Programming is broad, global, open and rooted in the highest quality artistic pursuit. We seek to bring together both the leading, rising and other important talents of varied artistic fields under one roof to provide a vital new home for the arts  in London.EartH looks to become a leading light in the city for audiences of all ages and walks of life to meet, listen, watch, dance and enjoy all that artistic endeavour and creativity has to offer.

Both venues play host to commercial events, the revenue of which is put back into the artistic and education programmes.

Overview

The successful candidate will have the opportunity to gain experience in the following areas:

Arts administration (insurance, contracts,...)
Event planning and administration (production, health and safety, risk assessments,...)
Community management (help manage VU’s office spaces, including responding to ad hoc enquiries, helping organise community events,...)
Client liaison

Roles and responsibilities

Office Support

Main point of contact for general public (email, social media and telephone)
Liaise with venue staff to organise disabled access when required

Commercial & Private Events Team Support

Respond to enquiries that commercial team has forwarded on with the canned response, input to CRM accordingly
Update CRM and other databases as and when
Conduct research on suppliers, competitors and more when required
Support the team with various client enquiries
Prepare venue and host site visits

Event & Operations Support

Draft and issue contracts for most events
Draft and manage PRS and PPL returns and invoices

Community Management

Manage the Meeting Room: bookings, maintenance, supplies
Main point of contacts for VU tenants
Liaise between tenants and maintenance team

To apply, please send a cover letter and CV to amelie@villageunderground.co.uk by 5PM on Wednesday 23 January.